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📅 2026 – 27 Training Program
🎬

STUDIO OPERATION TRAINING

Standard Operating Procedures · Technical Workflows · Checklists for Flawless Live Classes

Core Responsibilities A/V Hardware Broadcast Platforms Troubleshooting
🏢 Studio Ops Playbook • 📋 12 Slides • 🎯 Flawless Live Classes
02
Overview

What's Inside

⚡
01
Core Responsibilities & Rules
📷
02
A/V Hardware Parameters
📡
03
Broadcast Platforms
🔄
04
Daily Workflow & TAT
🛠️
05
Troubleshooting Guide
🚪
06
Departure Protocols
03
Core Rules

The Prime Directive

🚫
STRICTLY PROHIBITED: Conducting unauthorized tests or altering live class schedules. Exceptions require explicit TL/Manager permission and physical presence.
⏰
Punctuality
Arrive 15 mins before shift
🏠
Availability
Remain in studio throughout shift
✅
Setup
Complete Opening Form; verify equipment
📢
Issue Reporting
Immediate escalations to Floor TL
🎓
Class Management
Punctual starts; strict web app data entry
🌙
End of Day
Proper shutdown; complete Closing Form
04
Proficiencies

Baseline Certifications

💻

Software Tools

Basic mastery of Adobe Premiere Pro, OBS, Slide Map, Zoom, and Note3

🎥

A/V Hardware

Hands-on camera operation, microphone setting adjustments, and basic tech troubleshooting

🖥️

Systems & Workspace

General computer literacy and Google Suite proficiency — Sheets, Docs, Gmail

05
Hardware

A/V Hardware Blueprint

📷 Universal Camera Settings
ISO / Gain0 dB – 6 dB
Irisf/3.0 – f/3.7
White Balance5600K – 6600K
Shutter Speed1/60
⚠️ Turn ON backlight for Canon
💡 Lighting & Audio Baseline
Softbox Bulbs4 Active
Simpex Brightness50–70%
Color Temp5500K
Mic dB Level–12 dB (ideal)
✅ Stand Alone light also in use
06
Platforms

Broadcast Ecosystem

Zoom
Interactive face-to-face video calls for immediate doubt clarification
AWS Live
PW's official platform for exclusive paid content via PenPencil Admin Portal
YouTube Live
Free access for marketing, revenue generation, and wider accessibility
Zoom Webinar
Replicates classroom structures across multiple centers simultaneously
07
Workflow

Daily Studio Workflow

🌅 Arrival
  • Fill Opening Form
  • Power: Lights → Maxhub → System → Mic (–12dB) → Cameras
  • Check batteries
→
📋 Pre-Class
  • Check WebApp Sheet
  • Get PPT via WhatsApp/Email (10 mins prior)
  • Convert to PDF (Note3)
  • Demo recording
→
🎬 During & Post
  • Stop recording
  • Convert Note3 → PDF & share
  • Compress (HandBrake) & Edit (Premiere)
  • Upload via VPN
→
🌙 End of Day
  • Collect feedback forms
  • Fill Closing Form
  • Verify all tasks completed
T–15Turn Channel ON
▸
T–10Teacher enters studio
▸
T–1Send annotated notes
▸
T+15Compress video
▸
T+20Complete editing
08
OBS Studio

Broadcast Engine Config

⚠️ CRITICAL: Always open View → Stats to monitor performance before going live.
💾 Recording Path
Settings → Output → Recording → Select Local Folder
📺 YouTube Streaming
Settings → Stream → YouTube RTMPS → Stream Key (Advanced) → Apply
🔗 Custom Stream
Service → Custom → Paste Ingest URL → Enter Stream Key
🔀 Multi-Platform
Multiple RTMP Outputs / Aitum Multistream → Add RTMP URL + Stream Key
09
Platform Execution

YouTube Live & AWS Live

▶️ YouTube Protocol
  • Check event: NOT auto-start, NOT private
  • Verify Allow Embedding is ON
  • Set OBS Screen 2 with "Teacher will be back soon" thumbnail
  • Always reset stream key post-session
  • Share notes within 15 mins
☁️ AWS Live Protocol
  • Activate FortiClient VPN → Log in to Pen Pencil V2
  • Turn channel ON 15 mins early
  • Link channel: Management → Batch Category → Date → Edit Schedule
  • Open Slide Map V2 (3.8.0) before PPT/Note3
  • Click Pause in AWS before stopping OBS
10
Zoom & Toolbelt

Zoom Webinar & SI Tools

🎥 Zoom Webinar Rules
  • Schedule using calendar blocks, not hard limits
  • Ensure timezone matches the host
  • Teacher must be enrolled on Zoom dashboard
  • Log in 10 mins prior
  • Must click "END Webinar" to finish
  • Post-class: Download video → Upload to Secure Videos (MKV not supported)
🧰 SI Interactive Toolbelt
HandBrakeVery Fast 720p30 · Web Optimized MP4
SlideMapReal-time polls, 3D models, doubt solving
AnyDeskRemote faculty streaming from home
YounityYouTube polls & student doubt tracking
11
Troubleshooting

Rapid Troubleshooting Matrix

IssueFix
🎙️ Mic Distortion / Pitch Set Collar mic to Low/Med · Target: –12 dB
📶 Live Class Buffering Ensure source video is on C Drive (SSD), not HDD
⏳ Video Status Pending Edit → Untick HLS → Update → Edit → Tick HLS → Update
🔴 Channel Not Stopping Wait for: "Channel is stopped" + "Channel stop initialized"
💡 Camera Lighting Off Aperture: 3.4/3.7 · Shutter: 1/60 · ISO: 0–6 · WB: 6500
🔧 15-Day Health Check: Mandatory bi-weekly check of all hardware, software, and power backups.
12
Departure

Studio Departure Protocols

☕ Short Break (Over 15 Minutes)
1Put the computer system to sleep
2Turn off all softbox and studio lights
🌙 End-of-Day Procedure
1Verify all tasks marked complete in WebApp
2Hard power down: Lights, Systems, Cameras, Maxhub, Mics
3Fill out the Studio Closing Form
4Charge all used mic and camera batteries
🎬 Studio Ops 2026–27 · Flawless Live Classes Every Time · End of Playbook